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You must have heard about Redmine as a project managing and issue tracking tool and want to try it for your projects as well.

The web-based tool allows users to manage multiple projects and associated subprojects and also features options like wikis and forums, time tracking with Gantt chart and calendar, and flexible, role-based access control per project.

Redmine also allows you to convert emails in tasks automatically. Thus, Project management becomes a lot easier with automatic conversion of your emails from the provided email address to Redmine tasks instead of adding the functions to Redmine manually.

So how to convert your email into a task automatically?

If you are wondering how you will convert your emails into tasks automatically and get track of all your projects, then you are the right place. Here this article is the step by step protocol guide to automate emails into tasks in Redmine. So, let's get started. The following are a few simple steps to follow to automate fetching your emails and converting them to Redmine tasks.

  1. Go to settings>incoming emails.
  2. Get an API key.
  3. Go to Redmine's root directory.
  4. Open "crontab" and then select the editor.
  5. Set up a system to automatically fetch your emails and convert them to Redmine tasks.
  6. Save the changes and restart the server.

Now, let's discuss the steps mentioned above in detail to help you out during the procedure of automate fetching the emails and then converting them to Redmine tasks to follow up on your multiple projects and associated subprojects along with their deadlines.

  • The first step in the email to tasks automation procedure is to set up Redmine to fetch emails. For this, go to the settings from the menu and then to incoming emails section within the settings.

  • From there, activate the web services and obtain the API key and save the settings for further steps.

  • Next, connect to the server, preferably SSH connect, and move to Redmine's root directory. Once you are in the root directory, open the "crontab" file using the root privileges, i.e., sudo. If you are opening it the first time, it will ask you to select or choose a file editor. For this, select the suggested option.

  • After this, for the next step, you need to insert a few code lines to automate your emails to tasks in Redmine

*/5 * * * * wget -0 -http://127.0.0.1/helpdesk_mailer/get_mail?key=xxxx

  • Here, */5 * * * * means fetching will be executed each 5 min. You can also change the time of fetching emails as you want. Like, using * * /2 * * * * in place of */5 * * * * means fetching will be executed after every 2 hrs. While at the end of the line, XXXX is the API key you obtained previously from Redmine in the settings>incoming emails section.

  • After following the steps as mentioned above, save and close the crontab file with CTRL + x and confirm the changes with "Y." Next, click Enter, and you will be returned to the Redmine root directory. The final step is to restart your server to start automating your emails into your tasks in Redmine finally.

So, now you know how to automatically convert your emails to tasks in Redmine.

Following the steps mentioned above, you will be able to set up a system to automatically fetch your emails and convert them into Redmine tasks every 5 minutes. By automating your emails into tasks, you can easily track multiple projects or orders at a time in Redmine. You can easily follow up on your deadlines without missing any of it.

 

Author: Adnan Gohar, Lukáš Beňa

Started Debian 8 end of life

We'd like to inform you about the upcoming end of life of Debian 8 OS that could impact your production Easy Redmine application. Security updates for Debian 8 will be discontinued on June 30, 2020.

What does this mean for you?

If you are running your application on a different OS, you can ignore this article.

If you are running your application on a VM (virtual machine) delivered by Easy Software, or your own Debian environment, please check the version of Debian.

Our Easy Redmine updates will still be available (if you have them prepaid) but we can't guarantee you the ability to install them after the aforementioned date due to third party dependencies.

 

How can Easy Software aid you in solving the situation?

1. We can send you a brand new VM free of charge, which will contain Debian 10. If needed, we can also assist you with data migration. This service may be charged based on individual requirements.

2. We can provide you with a quote for update of your current environment to the latest version of the OS (Debian 10).

3. We can assist you with moving your application to the Easy Cloud where you will never have to care about such situations again. Our cloud specialists are dedicated to maintain your application in the best possible way 24/7.

 

On behalf of the Easy Software team, I would like to thank you for taking such good care of your application. Please contact us at your earliest convenience so we can discuss the most suitable solution for your company.

 

Author: Jakub RybaLukáš Beňa

Improved design and user experience together with the most wanted Redmine features in 1 upgrade. It is Easy Redmine 10. If you are interested in this new version of Easy Redmine, just try it in a 30-day free trial or play webinar recording

Plus more than 25 professional business plugins for Resource Management, Agile Finances, Help Desk, CRM, DevOps, and more. This version is a major full-featured upgrade from the previous 2019 version, and it brings new features like Risk Management, Scheduler in sidebar calendar, new Test plans, new dependent custom fields, automatic due date calculation, improved security, and more for your Redmine.

 

Play webinar recording

or Start Free Trial

 

 

So here are the new features released in this version:

  • Risk Management - manage risks on projects and provide global risk reporting and overview for management
  • Scheduler in the toolbar - Calendar available in the toolbar now contains Scheduler data
  • New Test Plans for better test scenarios - a new entity called Test plan has been added to the Test case feature
  • New dependent custom fields - we created an option on how to set up dependencies between values of 2 different “List” custom fields
  • Due date calculation by task duration - let the due date be calculated automatically from the task duration for quicker task creation
  • Better safety protection with security lock - this feature activates a deadlock if any user enters an incorrect password several times
  • Attendance status of task assignees - when choosing an assignee of a task, you see his/her attendance status
  • Add flags to your projects - a new Color-format custom field can be added to any supported entity, such as projects, tasks, contacts, etc.

Started Debian 8 end of life

We'd like to inform you about the upcoming end of life of Debian 8 OS that could impact your production Easy Project application. Security updates for Debian 8 will be discontinued on June 30, 2020.

Debian 8 end of life

What does this mean for you?

If you are running your application on a different OS, you can ignore this article.

If you are running your application on a VM (virtual machine) delivered by Easy Software, or your own Debian environment, please check the version of Debian.

Our Easy Project updates will still be available (if you have them prepaid) but we can't guarantee you the ability to install them after the aforementioned date due to third party dependencies.

 

How can Easy Software aid you in solving the situation?

1. We can send you a brand new VM free of charge, which will contain Debian 10. If needed, we can also assist you with data migration. This service may be charged based on individual requirements.

2. We can provide you with a quote for update of your current environment to the latest version of the OS (Debian 10).

3. We can assist you with moving your application to the Easy Cloud where you will never have to care about such situations again. Our cloud specialists are dedicated to maintain your application in the best possible way 24/7.

 

On behalf of the Easy Software team, I would like to thank you for taking such good care of your application. Please contact us at your earliest convenience so we can discuss the most suitable solution for your company.

 

Author: Jakub RybaLukáš Beňa

A brand new Easy Project 10 brings improved design and user experience along with the most wanted project management features. If you are interested in new features released in this version, just try it in a 30-day free trial or watch the webinar recording (click the Play button).

What's new in Easy Project 10 and how to make the most of it - webinar

Additionally, look forward to more than 25 professional business features for Resource Management, Agile Finances, Help Desk, CRM, DevOps, etc. This version is a major full-featured upgrade from the previous 2019 version, and it brings new features like Risk Management, Scheduler in sidebar calendar, Test plans, dependent custom fields, automatic tasks' due date calculation, improved security, and more for your projects.

 

Play Webinar Recording

OR

Explore Easy Project 10

 

So here are the new features released in this version:

  • Risk Management - manage risks on projects and provide global risk reporting and overview for management
  • Scheduler in the toolbar - Calendar available in the toolbar now contains Scheduler data
  • New Test Plans for better test scenarios - a new entity called Test plan has been added to the Test case feature
  • New dependent custom fields - we created an option on how to set up dependencies between values of 2 different “List” custom fields
  • Due date calculation by task duration - let the due date be calculated automatically from the task duration for quicker task creation
  • Better safety protection with security lock - this feature activates a deadlock if any user enters an incorrect password several times
  • Attendance status of task assignees - when choosing an assignee of a task, you see his/her attendance status
  • Add flags to your projects - a new Color-format custom field can be added to any supported entity, such as projects, tasks, contacts, etc.